FOR BUSY PEOPLE
CLEAR -
ORGANIZED - PRODUCTIVE - EFFICIENT
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PEGGY |
NOV 2003 Subscribe > Archives > A FREE ZINE Ask Peggy > Comments > My Web Site >
Monthly Tips for Getting Organized, Time Management, Technology. This Webzine views best with Microsoft Internet Explorer.
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NOV 2003 Subscribe > Archives > A FREE ZINE Ask Peggy > Comments > My Web Site > |
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MISSION
Most
instructions also work
LINK-Tip
Definitely click to this site if you're raising teens and you feel like
you're losing control of your family and your mind!
TIME MANAGEMENT AT WORK
I'm
considering adding Pocket-Tip as a new addition to COPE, listing tips and
discoveries. Stay tuned.
Give the Gift of Organization My Signature Gift
Basket |
TECH-Tip Last year, I discovered how hard several of my clients made sending holiday cards. I made a note to include tips for making this easier in this year's November issue. Hopefully, your name and address listing is in some type of database format. First Last Title Company Etc If you're using a Rolodex or paper listing, you're missing out on too many opportunities to reuse your information. So now will be a good time to starting inputting all this info into a computerized system. Your database can be an Excel or Access spreadsheet, a Word table, or in software such as Act! or Outlook. As you may have guessed, I use Outlook (full version). Regardless of the system you use, you'll need to separate your names by Categories. In Outlook, look at the bottom of your New Contact dialog box. You'll see the Categories text box that you probably never paid too much attention to. In a spreadsheet, you'll need to add a column for Categories. Whichever type of format you use, you'll need some type of identifier so you can filter out only the people you want to send holiday cards to. Once you do that, you can use Word's mail merge feature to create mailing labels to those you select. In Outlook, as I add names to my database, I indicate whether or not I should send that person a holiday card. You can do this too, but first check to see if that category already exists.
"This workshop [Time Catchers] was not only educational but
motivational. It helped me to see new things I can do with the "same old"
office stuff."
If you already have lots of names in your database, you'll have to endure
the arduous task of adding a Category to each one. But think about it like
this: you'll only have to do this one time, and will know from now on that
when you enter a new Contact into your database, you'll need to assign a
Category.
So while you're at it, go ahead and make up some more useable ones. For example, I belong to different networking groups, so anyone in my database from a particular group is assigned to that Category. Some are assigned to more than one (separate Category names with a comma). Anytime I need to send an e-mail or letter, etc., to all the people from a specific Category, I can filter the names. (I'll have to show you how to do this in next month's issue, which will still give you plenty of time to send your cards.) To quickly add Categories to contacts you already have in your Outlook database:
Next month's issue (Part II) will explain how to filter your database and only send cards to the people you've designated.
OFFICE DEPOT $10 OFF
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MY-Tip
Five top techniques to improve your writing If you pay attention to only five areas of your writing, which ones would make the most difference? When you take these five tips to heart, you’ll see improvements immediately. 1. Make sentences “dance” by using active verbs. Passive – “The juicy watermelon was eaten by the boy.” Active – “The boy chomped into the watermelon’s belly, enjoying each juicy bite.” 2. Avoid dangling participles; they add confusion (and sometimes humor). No: “When selecting a good place to eat, many choices are available.” The choices don’t do the selecting, do they? Correct: “When selecting a good place to eat, the organizer had many choices.” 3. Use a parallel structure in sentences for clarity and rhythm. No: “His attitude makes a difference in changing, succeeding, and when he wants to move on.” Correct: “His attitude makes a difference in changing, succeeding, and moving on.” 4. Make sure subjects and verbs “agree.” No: “A group of writers were in town.” Correct: “A group of writers was in town.” The singular noun “group” is the subject of the sentence, therefore the singular form of the verb “was” should be used with it. 5. Select your words with precision to convey the meaning you want. Do you write “further” when you mean “farther” or “accept” instead of “except?” Don’t let commonly misused words trip you up! Know the difference and be precise in your communication. Barbara is an editor/writer who works with authors, speakers, and consultants. She offers a free monthly e-newsletter called Word Trippers. Sign up at www.wordtrippers.com, or contact her at 877-696-4899 or editor@barbaramcnichol.com.
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