|
MISSION
To provide busy, worn-out, stressed-out people with information they can
use to get
things done.
CLICK!-Tip
These are mostly tips taken from my book, where you'll discover powerful,
little-known tips with the turn of every page! (232 pp, 7"x9", PSC Press).
Most instructions also work
for Office 2000!
To Buy - NOW
$12.50
1-800-431-1579
 Cleaning
up your
E-mail messages so you can use them again
When you copy text from an e-mail message, it may need some cleaning up
before you can use it. For example, it may have lots of >, ^, and also
unwanted paragraph marks at the end of each line that you'll need to get
rid of.
Here are the steps you'd use. (If you rarely use text from e-mails,
you'll think of many other ways to use the Find/Replace feature.)
-
Copy
the text from an e-mail message / Paste into Word.
We'll first get rid of all the >.
-
Press
Ctrl+H.
-
In the Find what box, type > (or >> if you have them).
-
In the Replace with box, leave it blank (to replace > with
nothing).
-
Click
Replace All / leave Find and Replace dialog box open.
And/or you may have
lots of ^.
-
Type ^ in the Find what box
and Replace All / leave Find and Replace dialog box open.
You might also have to get rid of all the extra paragraph marks that may
be at the end of each line. (These instructions will also remove the blank
spaces you now have at the beginning or end of each line in the text.)
-
Select only the text you want to change because all your paragraph
marks will be removed.
-
Repeat the steps above, but type ^p in the Find what box and
Replace All. (You're finding all paragraph marks and replacing
them with nothing.)
-
Click
No to checking the remainder of your document.
If you decide not to remove the extra paragraph marks, but need to remove
the blank spaces at the beginning and/or end of each line in the text
(that occurred when you removed all the >).
-
Select the text you pasted (or press
Ctrl+A to select the entire document).
-
Press
Ctrl+E to center the selected text / then press Ctrl+L
to re-left-align it. All extra spaces will be gone.
If you do the above a lot, you'll want to record a macro so you can
execute the steps above with one click of a toolbar button or a keyboard
shortcut that you create!
LINK-Tip
Site(s) containing great information to help you get through the day.
www.pocketpcmag.com
Quickly find answers about Windows powered handheld and Pocket PCs.
TIME MANAGEMENT AT WORK
Click here to read an interview with Peggy Duncan
on about.com, one of the Web's most popular Websites. Real people scour
the Internet looking for sites with helpful information on a host of
topics.
Click Here
to learn how long
to keep certain files
and papers.
Then PURGE!
|
TECH-Tip
Easier way to address holiday
cards - Part II
by Peggy Duncan
(Reprint from
previous issue)
In
the
November
issue
of COPE, you made changes to your database to make creating mailing labels
for holidays cards easier. Part II explains how to filter your database
and only send cards to the people you've designated.
The
following instructions are for those of you using the full version of
Outlook 98-2000 and Word. A separate set of instructions for those
using Excel for your database is also included. If you're using something
different, as always, visit your software's Help for similar features.
-
From
Outlook's Contacts view, click View, point to Current View,
click By Category.
-
Click
the + sign (once) next to your Holiday
Cards category (or whatever you named it) to expand the listing of
names.
-
Click
on the first Contact in that category, scroll down to the last one,
and hold down your Shift key, and click the last contact in
that category.
-
With
your contacts selected in Outlook, click Tools, Mail Merge.
-
Under
Contacts on the Mail Merge dialog box, click Only Selected Contacts.
-
Document
File should be New Document.
-
Document
Type should be set to Mailing Labels to New Document.
-
Click
OK, and Outlook will initialize Word.
-
Click
OK to proceed to Setup.
-
On
the Mail Merge dialog box in Word, click Setup, choose the type
of mailing labels you're using, click OK.
-
Insert
Mail Merge fields as you normally would, and proceed with your merge.
-
Once
your labels are complete, in Word, press Ctrl+A to select the
entire document.
-
If
you have a color printer, change the ink color and/or typeface to
something festive (but readable!).
-
Print
your labels as you normally would.
If
you've ordered pre-printed holiday cards with your name/company name, sign
them to make them more personal.
_______________________
"The seminar [Get
Organized So You Can Think!] motivated me to take action on some very
simple...easy-to-do suggestions...with a high return on investment of my
time.
Some of these were "forehead slappers", but Peggy presented them in a way
that
got me moving.
Jeffry Finkel
Overhead Reduction Services LLC
Workshops: Hire
Peggy!
OFFICE DEPOT $10 OFF
If you're shopping this week,
click here and save $10 on
your order.
Free shipping for
orders over $50.
CATALOG
Our Web-Based Catalog of
Hand-Picked Products to Get You Organized!
|
Mobile Computing
The Pocket PC
Believe it or not, I'm just now letting go of my Week At A Glance paper
calendar. I just purchased the iPAQ 5555 and am getting used to this
technology. So far, so good. I've also joined Club pocket pc Atlanta. We
meet the last Thursday of each month (except Nov/Dec) to share tips,
discuss product reviews, etc. We're about to ramp up
for 2004, and I'll let you know more about that later.
FREE EVENT: My Club is having an event
with Microsoft experts on Thursday, January 22, 2004, 6-8:30 PM at Georgia
Tech. Prizes. Visit
www.mobiletechtour.com to register and get details.
Did
you know
that you can keep your
refrigerator smelling fresh by wetting a paper towel or cotton ball with
vanilla extract and placing it inside.
RECOMMENDED READING
FROM PEGGY'S BOOKSHELF
|
MY-Tip
Help for your organization and time management challenges is right here.
Let me know how I can help you too.
I
have a hard time balancing the time I spend marketing my business and the
time I spend actually doing the work for clients in my business. When
business slows down, I notice that I have not spent enough time marketing.
Do I have to turn down business to make sure that I have business in the
future?
 Experts
say that 80% of business is marketing so you can't ever not do it.
Unfortunately, a lot of business owners think that putting an ad in the
phone book or newspaper is all there is to it.
If
you haven't done so already, you should develop a solid marketing plan.
Figure out what you want to be known for, who your target market is, and
the best way to reach them without going broke. My favorite book that's
loaded with ideas on how to market your business on a shoestring is 101
Ways to Promote Yourself by Raleigh Pinskey. Her ideas are simple and
affordable.
Knowing
precisely what you should do will then help you prioritize your time. To
create more time for marketing without turning down business, you'll have
to look at every aspect of how you spend your time and compare that with
your goals. If you eliminate time and money wasters and organize,
streamline, and automate every aspect of your life (based on your goals
and values), you should be OK.
If
after all this, you still feel you need more time, think about hiring
someone part-time to help you do things that are not your core business.
Also evaluate your fees. A lot of times you can charge more, which may
lead to fewer clients, but make more money.
____________
PEGGY
DUNCAN
is a productivity
trainer who saves her clients six-eight weeks a year in wasted time,
labor, and energy. Visit her online at
www.peggyduncan.com.
If
you have a 200-275 word article for COPE that will help busy
business owners or
professionals, click here to read our
writer's guidelines.
EVENTS
& NEWS
 New
class offered:
“E-Mail
Etiquette: How to Unload
Your Inbox, Improve Your Image, and Stay
Out of Trouble.”
This is a hot topic!
Schedule it at your next meeting or retreat.
Read more....New
book coming January 2004 for people who have hundreds or thousands of
messages overflowing in their Inbox!
Do
you have an E-mail horror story (message went to the wrong person,
etc.)? If you do, please
send Peggy an E-mail
with the details. For every one we use in our training (names withheld),
we'll send you a free template to help you get organized.
PowerPoint
services extended. Now also offering private lessons to high-level
executives in person and online. We'll also help you develop, design, and lay out your
important
presentations. Read more...
|
|
Our Productivity
Workshops
At Sea
Why Not Have Your Next Sales Meeting or Retreat
at Sea? We've partnered with
Cruise Planners to handle everything for you!
Click here for Details |
|
|
Give the Gift of Organization
 |
|
My Signature Gift
Basket
Free Ship in USA
Click here
for details. |
|
|
|
